Print Friendly, PDF & Email

Duties of the Administration of the Clerks Department:

The Municipal Act states that a Clerk shall be appointed by a Municipal Council. This means that the position is mandatory for the legal operation of a Municipal Corporation. The duties of the Clerk are also mandated by this Act and many other pieces of legislation such as the Planning Act, the Municipal Elections Act, the Environmental Assessment Act, the Municipal Freedom of Information and Protection of Privacy Act, just to name a few.

The Clerk’s position can best de described as being the Corporate Secretary for the Municipality. All correspondence coming into and going out of a municipal office on behalf of the Council must be filtered through the Clerk’s Department. In effect, the Clerk is the eyes, ears and mouth of the Council when Council is not sitting in session. The Council sets the policy through its resolutions and by-laws and the staff implement this policy. The Clerk is the direct contact with the public and when dealing with legal counsel and consultants.

Because certain duties are mandated by law, the Clerk must also ensure that the Council is acting at all times within the scope of the law. For example, the Council cannot authorize a certain activity if it contravenes any Act of the Legislature and it is the duty of the Clerk to so inform the Council of this fact. Also, there are certain duties mandated to the Clerk such as Returning Officer for Municipal Elections of which the Council has no direct control.

The Clerk’s Office is also responsible for maintaining a record of all by-laws, Council minutes and correspondence- both incoming and outgoing. In many cases, the by-laws are drafted by the Clerk. The Clerk and the Mayor are the official signatories on behalf of the municipality. This means that all by-laws, contracts, correspondence, minutes, etc. are signed by one or both of these people.

Josée Brizard
Clerk
613-764-5444 ext. 235
JBrizard@nationmun.ca

Aimée Roy
Administrative Secretary
613-764-5444 ext. 228
ARoy@nationmun.ca

Yannick Hamel
IT Manager
613-764-5444 ext. 238
YHamel@nationmun.ca

Karine Lalonde
Communication and Marketing Coordinator
613-764-5444 ext. 231
klalonde@nationmun.ca

BY-LAWS

BY-LAW NO. 97-2015
                 BEING a By-Law to regulate the proceedings of Council and its local boards, the conduct of its members and the calling of meetings.

SERVICES OFFERED BY THE CLERKS DEPARTMENT

The Clerks department manage and provide the following services by appointments only:

  • Marriage license
  • Commissioner for taking affidavits
  • Vital stats
  • Washable Diapers Program

MAKE AN APPOINTMENT

MARRIAGE LICENSE

In order to apply for a marriage license, you must make an appointment with the Clerk and both partners must be present at this appointment.
Please take note that you will need the following information to apply for a marriage license:

  • One ID with picture (ex. driver’s license, health card, or passport) and birth certificate are required for both partners
  • If you are divorced: the original divorce papers must be presented
  • If you are widowed: the original death certificate must be presented

Once issued, the marriage license will be valid for 3 months and anywhere in Ontario.

Cost: $135.00

WASHABLE DIAPERS

Peek-a-boo! Did you know that The Nation Municipality offers refunds for parents of newborns who purchased washable diapers?
This is done in an effort to reduce the amount of garbage sent to our landfills.

We have a total of 20 refunds to give away per year!

For further information and to access the application form below.
To apply, please print, fill out and return the application form to the care of Josée Brizard at 958 Route 500 W, Casselman Ontario, K0A 1M0 or by email at
JBrizard@nationmun.ca.

ACCESSIBILITY PLAN MULTI-YEAR 2016-2021

The Nation Municipality is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence.

We believe in integration and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under Ontario’s accessibility laws.

To view the “Accessibility Plan Multi-Year 2016-2021” and to learn more, click here.